Overview

Managing user access ensures that the right people can use Begini while maintaining security and control.

Access should be limited based on role, responsibility and operational need.

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Why access control matters

Proper access management helps to:

• Protect sensitive data
• Prevent unauthorised changes
• Maintain system integrity
• Support audit and compliance requirements

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Types of access

Within the Beacon Dashboard, access is typically role-based.

Common access levels include:

Admin access

• Full control over the platform
• Can manage integrations, deployments and users
• Can view all data and configurations

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Operational access

• Can view results and monitor activity
• Can manage deployments and generate links
• Cannot access sensitive system configurations

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Read-only access

• Can view results and dashboards
• Cannot make changes

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Adding users

To add a new user:

1. Navigate to user management in Beacon
2. Add the user’s details
3. Assign the appropriate role
4. Grant access

Ensure that access is aligned with the user’s responsibilities.

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Managing permissions

You should regularly review:

• Who has access
• What level of access they have
• Whether access is still required

Permissions should be updated as roles change.

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Removing access

Access should be removed when:

• A user leaves the organisation
• A role changes
• Access is no longer required

This reduces risk and maintains control.

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Best practices

• Follow the principle of least privilege
• Only grant access that is necessary
• Regularly audit user access
• Use clear role definitions
• Limit the number of admin users

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Common mistakes

• Granting admin access too broadly
• Not removing access when users leave
• Sharing accounts between users
• Not reviewing permissions regularly

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Relationship to other components

Access control supports:

• Security Overview
• Managing Deployments
• Monitoring Performance

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Next steps

To complete the section:

• Operations Troubleshooting